The basic use of letter of transmittal template is based on what someone willing to use. These letters are used as a front page or the cover page of any document which are being sent to any organization. It acts as the main document because it has a complete list of all the documents which are inside the file and summarize the context and also explains that why the inner documents are of such importance. They are attached to the file to make it clear for the receiver that what will be inside the inner document and the receiver can easily understand the inner documents. It should be precise and only subject related material should be mentioned on it which can further easily understand by the receiver.
A letter of transmittal template is mostly used in the army, private organizations, construction, finance and in auditing firms where the documents has to be passed from entity to other. Everything that is stated on this template should be in a well-organized form and only the exact information should be there which is needed to be known by the receiver. It should also have the complete number of documents that has been handed to the receiver to avoid any confusion. The name of the sender and his company’s name and the name of the receiver should also be there on the template.
The date on which it has been given to the receiver should also be mentioned on the template. It usually has a proper and clear format to make it more understandable as it helps the reader to focus more on important items which needed to be more considered. It usually has two to three paragraphs in which the first paragraph has the information about all the documents and the other two paragraphs have the reminders which the sender wants to give to the receiver.
